Safeguarding and Protection Manager – (Adult Disability Service)
Position: Safeguarding and Protection Manager – (Adult Disability Service)
Reports to: CEO or nominated Manager.
Location: Hybrid / Kilkenny – Ireland
Salary: €49,041-€59,914 (DOE)
To act as a full support function to the organization in ensuring all members with support needs are safeguarded and protected from all forms of abuse and will support with all matters relating to Safeguarding. Management and supervision of all staff within the Safeguarding Team.
- Enhancing and further developing management reporting systems and safeguarding data collection and developing this function within Safeguarding in conjunction with the National Safeguarding Office’s client information system.
- Management of the administrative function ensuring adequate administrative support.
- Ensuring administrative functions are processed within deadlines and compliant with policy. This includes timely responses to referral by phone, email, post and through portal and management of records held by the department in compliance with GDPR and other relevant areas of legislation.
- Monitoring of referral trends and outcomes within safeguarding and consistency of this data with comparable services / areas of the country.
- Collation of same in quarterly and annual report format
- Oversee the department electronic file system; ensure staff have accurate data and are supported in regular electronic reviews of their systems.
- Ensure that on site audits are completed at least quarterly by the Safeguarding and Protection Team, all actions to be logged on Viclarity and follow up meetings to be arranged with the Person in Charge as an additional support in ensuring actions are completed.
- Ensure there is attendance at monthly Community Management Meetings.
- Oversee maintenance and reporting on Safeguarding Training Records.
- Ensure administration staff are supported in promoting, inviting booking, and recording of training sessions and that professional staff throughout are aware of safeguarding training requirements.
- Ensure accurate training log maintained.
- Support administrative and professional staff in administrative liaison and collaborative relationship between the Safeguarding, internal and external stakeholders:
- Provision of administrative support in relation to budgetary needs, complaints, complex cases, legal issues, and reports.
- Liaison as advised by professional staff with voluntary sector, advocates, private providers, and families.
- Ensure compliance on occasions required with S19 of Barring and Vetting Act.
- Co-ordination, collation, and administrative assistance regarding matters such as: Operational Plans, Value Improvement Plans, Risk Register Audits, Control Assurance Statements.
- Ensure administration support in minute taking for team and in inter-agency team meetings, set agendas, arrange, and provide management support/follow up on matters arising at meetings as requested by Social Workers including consulting with Principal Social Workers within the HSE Safeguarding Team.
- To prepare reports and business cases as requested, including Power Point, Excel, and Management reports from anticipated Client Information System when in place.
- Maintain a good understanding of internal and external factors that can affect service delivery including awareness of national and local issues that impact on own area and awareness of media campaigns by Safeguarding Ireland and impact of same on service.
- Maintain relationships with key stakeholders to gather support for new initiatives.
- Promote co-operation and working in harmony with other teams and disciplines.
- Make decisions and solve problems in a timely manner with full consultation with the PICs/DO’s and ASM’s. Human Resources / Supervision of Staff
- Supervise and enable other administrative team members to fulfill their responsibilities.
- Review the conduct and completion of assignments of staff in accordance with the operational plan and expected quality standards.
- Influence and contribute to the positive working environment among staff members, which facilitates effective working relationships.
- Identify and agree training and development needs of team in conjunction with social work staff and design plans to meet needs.
- Attend regular staff meetings and keep staff informed.
- Stay connected with workloads of administrative staff members to gauge levels of stress and morale in the team.
• Promote and participate in the implementation of change
• Proactively identify inequities / inefficiencies in service administration and implement solutions to improve service delivery, in line with legislation and benchmarking against best practice structures
• Embrace change and adapt local work practices accordingly by finding practical ways to make policies work, ensuring team knows how to action changes
• Encourage and support staff through change process.
Abbreviated, full job description will be provided on application.
A minimum of a Level 8 on the QQI Framework – BA in Social Care Studies or equivalent relevant qualification in Health or Social Care or in a relevant professional discipline.
Nursing, Psychology, Behaviour Support Speciality Candidates must possess the competencies and skills appropriate to working with persons with an intellectual disability.
We are open to speaking to people currently living in Ireland with the relevant requirements and would also be able to assist overseas / Expat workers looking to return to Ireland.
Please apply through the link provided or send your cv direct to email@example.com and we will come back to you as soon as possible to answer any queries or provide extra advice/information.