About Us: Medforce stands as a prominent recruitment agency specializing in the healthcare sector. Our unwavering commitment lies in connecting healthcare professionals with esteemed healthcare organizations, thereby ensuring the provision of top-quality patient care. At the core of this mission are our dedicated support coordinators who play an instrumental role in facilitating this process, particularly in matters concerning payroll and compliance.
Job Summary: As a Payroll & Compliance Coordinator, your primary responsibility is to oversee and manage payroll activities in collaboration with the Head of Finance Operations. Additionally, you will provide support in compliance and training, working closely with the Head of Compliance. Your role encompasses ensuring candidates receive timely payments, facilitating onboarding, and maintaining a high standard of compliance.
Key Responsibilities encompass, but are not limited to:
- Collaborating with the payroll team to handle day-to-day tasks, including processing weekly payroll, managing expense payments, calculating holiday allowances, and addressing payroll-related inquiries.
- Assisting the payroll team with processing timesheets and payments.
- Ensuring accurate set up of employees on various related systems and databases.
- Providing information and addressing employee queries regarding payroll matters.
- Keeping payroll databases and spreadsheets up to date.
- Monitoring and organizing contracts and related information in the system, ensuring accuracy, and implementing necessary changes.
- Managing outgoing communications related to payroll and compliance.
- Assisting candidates with ad-hoc queries before commencing employment.
- Supporting the scheduling of training dates and candidates for training.
- Proactively following up with candidates possessing expired documents and references.
- Maintaining a comprehensive database containing all candidate-related activities and information.
- Providing references for former employees as required.
Requirements for Success:
- Proven experience in payroll administration and compliance coordination, preferably with a background in the healthcare recruitment industry.
- Possess an organized and proactive mindset with a strong ability to meet deadlines.
- Effective task prioritization skills.
- Ideally, possess knowledge of regulations and trends within the healthcare recruitment industry.
- Excellent communication and interpersonal skills.
- Exceptional organizational and time management abilities.
- Proficiency in using recruitment software and databases.
- Competitive salary
- Flexible working hours
- Hybrid working options
- Ongoing training and support
- Regular recognition of achievements
- A positive, collaborative, and enjoyable work environment.
Please Note: This job description provides a broad overview of the role and may not encompass all responsibilities and qualifications required. Additional duties and qualifications may be introduced during your employment.